Are You Jerry-rigging SharePoint to Work as a DAM

by appart June 29, 2009 03:23

 

According to the Urban Dictionary, to “Jerry-rig” something means: “to fix an object (usually mechanical) to a working condition in a haphazard way. Also known as doing a MacGyver on it. This can apply to any non working thing, to fix it in a nonconventional way.”

Sound familiar? I imagine it does as we in technology tend to use what we have on hand to get the job done. Even if it wasn’t for the intended purpose. Think about how many people still use Microsoft Excel as a project management tool. Or a contact management system like GoldMine as a full CRM solution. Sometimes these hacked together systems can do the job just fine for a limited time. But that doesn’t mean you’re saving money (or improving productivity) in the long run. 

So what does any of this have to do with DAMs?  More than you might think. That’s because so many companies out there are using SharePoint as an ad hoc system to manage their digital assets. It all starts off innocently enough. You’ve set the SharePoint server up and have begun to use it for its intended purpose — a robust document management system to share information internally and with selected external partners. And it does the job very well. But then you realize that you have all of these distinct classes of digital assets that need to be organized, archived, and retrieved and you think – well, it works well for our documents, why not throw our digital assets on there as well? 

From this point, things begin to bog down. And like MacGyver, you’ve found yourself using a bobby pin and some piano wire to improvise a solution (though hopefully yours won’t explode). However, you do have a choice in the matter. And it doesn’t mean you’ll have to invest a small fortune in yet another disconnected solution. The beauty of hosted, customized DAM solutions is that they can effectively be integrated to work with the solutions you currently have built. So if your organization has standardized to some degree on SharePoint, fantastic. In fact, many organizations have been able to successfully leverage facets of their SharePoint site with a new DAM (i.e., organizational structure, naming conventions, and to a limited extent, version control). The difference being is that they understand the unique requirements of each solution and what it means for a solution to be “purpose-built” -- sure you can hack something together and make it work but in the end, it’s hardly an elegant solution. 

Currently rated 4.0 by 2 people

  • Currently 4/5 Stars.
  • 1
  • 2
  • 3
  • 4
  • 5

Tags:

What DAMs Can Learn from Social Media

by appart June 08, 2009 04:58

Image by Matt Hamm, Creative Commons license 

 

The past five years have witnessed a seismic shift in the way people use the Internet. Just like our early human ancestors, we have evolved from hunters and gatherers (surfing from site to site in search of nutritious informational nuggets) to a more sedentary existence where we rely on each other to not just survive, but thrive as a society and culture.  Whether it’s broad social networking applications such as FaceBook and Twitter that enable us to interact with one another in a closed environment or vertically integrated social media sites like Flickr or YouTube that allow us to express ourselves through media, these sites have fundamentally altered the way in which we interact with media.

Developers of DAM systems -- and the companies that rely on DAMs -- can learn a lot from some of these sites and in turn, re-think the end-user experience by heeding some of the best practices of what I’ll call the “New Social Media Order.”  As Pablo Picasso once said, ‘good artists copy, great artists steal’. In the spirit of great artists, here are a few ways to rethink your DAM in a social media framework:

  • The Real Wisdom of the Crowds — Creating a taxonomy scheme for tens of thousands of digital assets is challenging on any number of fronts. First and foremost, it’s difficult to organize information in a way that makes sense for both left and right-brained thinkers (i.e. people who think ‘spatially’ seek out information differently than hierarchal thinkers). Flickr succeeds in organizing millions of images by letting its community do the organizing for them by crowdsourcing this function across all of its users. One of the most frustrating part for users of DAM systems is when they can’t find what they’re looking for. By giving users the tools to add (or suggest) new metatags, your DAM becomes less of a static archive and more of a living, breathing catalogue.
  • Cul de Sacs Don’t Work Online — Cul-de-sacs have become a fixture in suburban America. While they’re great for kids, they’re not so great for online communities. By that I mean that you want your DAM to be as open as possible so users don’t get stuck and can’t find their way to what they’re looking for. Embracing open standards and making it possible to connect your DAM system to other web-based API’s will provide for a more flexible user experience in which your community is empowered to continually improve the site by embracing the latest web-centric technologies.
  • Visual Cues for a Visual Experience – Another challenge that many social media sites encounter is managing massive amounts of user generated content. While DAM’s don’t have this problem to the same degree, they should think about using some of the same visualization cues as a way to not only organize digital assets but also enhance the user experience. One good example are Tag Clouds in which topics (or in our case, digital assets) are organized by keyword and the relative importance of a tag is either indicated by font size or color (i.e., the larger the tag the more popular it is). Tag Clouds are widely implemented across the spectrum of social media sites (especially content heavy sites like Digg and de.licio.us) and provide another lens into content that might otherwise be obscured .
  • Simplicity Wins – One of the primary reasons that Facebook is about to surpass MySpace as the number one social networking site is the simple fact that it’s breathtakingly simple. MySpace has built its brand by allowing its users to make their pages as unique and different as they are themselves. But this virtue is also one of the reasons why its growth is stalling — because each MySpace page is representative of a given user’s personal preferences basic site navigation suffers (not to mention aesthetics in general). While Facebook has its fair share of detractors, one of the reasons why it’s been so successful is because they have embraced simplicity (stark white background, consistent and fairly intuitive site navigation, etc.). If you think about DAM’s in a social media context, this concept of ‘less is more’ will likely provide users with a more fulfilling experience.

What other constructs of social media do you think DAM systems would be wise to adopt?   

Currently rated 4.0 by 1 people

  • Currently 4/5 Stars.
  • 1
  • 2
  • 3
  • 4
  • 5

Tags:

Powered by BlogEngine.NET 1.4.5.0
Theme by Mads Kristensen | Modified by Mooglegiant

About the author


Robert Cugini is the founder and CEO of Application Arts (“AppArt”) which he started in 1991, fusing his long-term interests in photography, graphic design, and computer science to build a full suite of services geared to helping organizations more efficiently manage their brand assets. An early pioneer in graphic design and printing technology, Robert developed one of the first electronic methods for capturing vector-based application screen captures and has since brought many 3-D graphic rendering innovations to market.  An expert in developing streamlined production services, Robert has built AppArt into one of the leading specialty graphic design service businesses in the country. In addition to directing the company’s strategic and financial operations, Robert also spearheaded development of AppArt’s flagship Digital Asset Management solution which is currently used by some of the world’s most prominent technology companies, including Intuit, Sun Microsystems, and McAfee Security.  An entrepreneur with deep management experience across a broad range of industries, Robert has held leadership positions with several enterprise organizations ranging from the forestry and environmental sectors to major land development initiatives. Robert graduated from Whitman College with a Bachelor’s degree in Biology and Environmental Studies.

Tag cloud